How are those New Year’s resolutions coming along?

We set such high expectations of ourselves, don’t we? We want to do more, see more, experience more, save more, and yet…3 weeks into it we’re already feeling the pressure creeping back in. We just don’t seem to have enough hours in the day to meet all of those goals we set last month.

I’ve been thinking a lot about time the last few weeks. Perhaps it’s a side effect of watching too many back-to-back episodes of Doctor Who over the holidays, but at any rate, time is one of those elusive beasts that none of us ever seems to have a handle on. The title of this post, “How to Control Time” is probably somewhat of a misnomer. None of us really has control over time itself, after all. We’ve all got 24 hours in a day. What we do have control over, is how we use those 24 hours.

In the past few days, a couple of people close to me have asked if I’m “spreading myself too thin”. I’ve got a lot going on, it’s true. A few years ago, I don’t think I’d have been able to handle this much stuff at one time. But I’m learning what it takes to make the most of every 24 hour period that I’m given. I am hoping it might be useful to you if I share some of what what I’m learning.

Stop separating. I used to think that in order to achieve the perfect work/life balance, I had to have a distinct line drawn between what was “work” and what was “life”. Since I’ve been self employed, that line has blurred significantly…and I’ve realized that’s not such a bad thing.

I’m not talking about being a workaholic (though I’m often accused of being that). Certainly we all need to have down time (more on that in a minute). I’ve got a lot going on, as do you…if I add it all up, between my company, teaching, freelance work, blogging, community projects, musical endeavours, and networking/socializing with friends and colleagues, my “work” week probably totals somewhere around 80-90 hours. But see what I did there? I lumped in things like “blogging”, “community projects”, “music” and “networking” to that mix. Why? Because all of that stuff, even the stuff I don’t get paid for, the stuff many people consider “life”, is all part of my “work”. But, it’s also all part of my “life”. That’s how the line gets fuzzy.

Once I stopped defining my activities as either “work” or “life”, and started to mesh them all together, a really strange thing happened. Suddenly I had more hours in the day. I wasn’t waiting till my “work” day was done to think about community projects or networking activities or music. I was incorporating them into my day, and as a result, accomplishing more.

I realize this is not always as feasible depending on the type of job you have (i.e. you can’t spend time when you’re supposed to be working doing personal emails and calls and networking or practicing your guitar). But..there’s no rule against thinking about stuff while you work, right? AND, you are allowed to take breaks? Maybe, instead of spending your lunch breaks or coffee breaks hanging out at the water cooler, try planning that web project you’ve been meaning to get to, writing a new blog post or connecting with your network.

Listen to your body and mind. The only downside of this new way of looking at “life” and “work” is that it’s easy to get caught up in it, and spend all those 24 hours thinking, planning, networking, and doing. It happens to me all the time – I get so excited about everything that I can’t stop thinking about it. I become enamoured with possibilities. It becomes difficult to shut down.

As much as getting control of how you use your time is beneficial, sometimes it can be difficult to slow down. The most important thing you can do in this case is force the issue. Make sure you plan your down time just as much as you plan your other time. If you have a day off coming up on the weekend, do everything you can to protect that. You almost ALWAYS have a choice. Even if you have kids, remember that down time with family is still down time! I often look at my week in advance and keep one day open for doing things I want to do. Sometimes that’s sleeping. Sometimes it’s hanging out with my family. Sometimes it’s Doctor Who marathons. Sometimes it’s even working at things I enjoy. But nothing gets in the way of that day. It’s sacred space.

I’ve burnt out more times than I can count, so I’m well aware of the limitations of my mind and my body. I was a bit sick this weekend. Not a full-fledged illness, but I was pretty tired and achy and stuffy. I knew it was my body trying to tell me to cool my jets for a bit. It was saying, “Sit down, take a breather. Rest.” I listened. Didn’t go out much. Stayed in, drank tea. Ate well. Spent time with my husband. If I’d pushed it, I’d probably still be a bit sick (or a lot sicker). But I’m not.

It’s okay to be busy, on the go, doing lots of different things. That’s the point of this life, to DO things. But balance that with the limits of your body and your mind. We all have a different limit. Find your balance. Listen to it. The result? Your productive time will be more productive. Your rest time will be more restful.

You know…we might not be able to control time (yet). That’s probably a good thing. But we can ultimately control our use of time. Use every minute of every day as well as you can (even if you’re doing something that sucks). And before you know it…good things will start to happen. That’s just the way time works.

No time like the present to get started, eh?

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A friend of mine asked for some help yesterday. Well, it’s more like I offered to help and he just took me up on it. Either way, I hope that the little bit of advice I was able to give him helps him even in some small way on the path to the success I know he will have.

He thanked me publicly for taking the time out of my insane schedule to review something he’d written, and provide some suggestions. I thought that it was actually a bit strange that he did that, for I didn’t feel I was “taking time” at all. I was simply helping a friend. That doesn’t “take” time. I was “giving” time. There’s a key difference.

There are still 24 hours in the day. I’m reminded of one of my favourite quotes by Douglas Adams, “I love deadlines. I love the whooshing sound they make as they fly past my head.” Though it may seem like days are whizzing by you in a flash, the fact is, we all have the same amount of time. Every single person on the earth has 24 hours in a day.

This means you have the same amount of time as everyone else. “I’m running out of time” is a ridiculous statement, when you really think about it.

It’s not about how much time you have. It’s about what you do with the time you are given.

Lost time. I used to be a Production Assistant on live TV shows. My job was to keep the show on time. If we had to be out at exactly 59 minutes and 30 seconds, then it had to be exact, simple as that. 59:33 was unacceptable.

We were given a runsheet (a schedule of the events for the show) and I had to time each segment as it ran, then tell the director if we either needed to stretch for time, or cut time. I had multiple stopwatches, a time of day clock, pencils and paper. I can’t do math very well, but I can add time (e.g. what’s 3 minutes 45 seconds plus 1 minute 32 seconds?) like nobody’s business. I can also count out 10 seconds precisely without the aid of a timer. Makes me way fun at parties. ;)

In live TV, we were inevitably always making up for lost time. An interview would run too long, the host would babble, or someone mistimed the taped roll-in segment. Before we knew it, we were 2 minutes over, and we had to somehow make up that time.

The first thing to do in that situation is to cut out the least important stuff. You look at the runsheet, and see a 1 minute host banter segment. Gone. A couple of interviews lose 30 seconds each. Suddenly, your show is back on time and all’s right with the world.

If you are losing time, maybe you need to make yourself a little runsheet. Write down a list of everything you do in a day and give it a timeframe. Then figure out where you need to cut, so you have more time for the important stuff. In other words…don’t spend your efforts on things that aren’t important. I guarantee that will buy you time for the things that are.

It’s about time. Let’s face it, we all have overflowing inboxes, 40 million voicemails, people demanding our time and energy. But if it’s your goal to connect with people, be helpful, and nurture your online or offline relationships, then you need to carve out the time to do that. We all have things in the day that we do to waste time (Mine’s playing Bejewelled). Mostly, that’s about procrastination, and that is a topic for another post. But if you truly want to have more time, you’ll find ways to find the time.

It’s a shift of focus. You’re not running out of time. You, like everyone else, have all the time in the world.

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